Do you keep records on tools?

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Forum topic by 1978 posted 06-25-2011 03:57 AM 1204 views 0 times favorited 9 replies Add to Favorites Watch
View 1978's profile


167 posts in 3632 days

06-25-2011 03:57 AM

Now that I have my workshop in order, I have been doing some thinking. Should I keep records of all my tools. Such as serial numbers, make and model, things like that. I have all the manuals, is that good enough or should I go further? What do you guys think?

9 replies so far

View Lee Barker's profile

Lee Barker

2170 posts in 2874 days

#1 posted 06-25-2011 04:00 AM

I keep three file folders: Small non-power, small power, stationary power. I keep manuals, purchase date, record the numbers, and sometimes note the price I paid. It’s nice to have; resale always seems to get a little boost if the manual is cable-tied to the tool.

Good question to ask. Since we’re results-oriented type folks, doing this sort of thing doesn’t come easy.



-- " his brain, which is as dry as the remainder biscuit after a voyage, he hath strange places cramm'd with observation, the which he vents in mangled forms." --Shakespeare, "As You Like It"

View Greg In Maryland's profile

Greg In Maryland

553 posts in 3021 days

#2 posted 06-25-2011 04:23 AM

I have a vertical file cabinet drawer with hanging file folders for all my tool/equipment purchases. Each tool gets its own labeled file folder that has the receipt, the manual, any publications or other materials in it. I record serial numbers as well on the manual. I record the serial number not so much because of something getting stolen, but if I need to call customer service or order some sort of part.


View MsDebbieP's profile


18615 posts in 4184 days

#3 posted 06-25-2011 12:27 PM

this isn’t exactly what you are talking about but at a wood show once, a lady at a booth gave us a little notebook to record information about out tools.

We now have a little booklet with a list of our tools, the make, the size of blades etc. so when we are “shopping” we know exactly what we need.

-- ~ Debbie, Canada (

View knotscott's profile


8055 posts in 3399 days

#4 posted 06-25-2011 12:51 PM

I keep manuals, receipts, and periodically updated pics of my major tools for insurance records.

-- Happiness is like wetting your pants...everyone can see it, but only you can feel the warmth....

View richgreer's profile


4541 posts in 3098 days

#5 posted 06-25-2011 02:01 PM

Keeping good records is probably a good idea, but that is not who I am. I suspect there are many of us who, by our nature, are not good record keepers. Those of us who don’t like to follow plans and prefer to “do our own thing” are probably the ones most likely to not keep good records.

-- Rich, Cedar Rapids, IA - I'm a woodworker. I don't create beauty, I reveal it.

View jusfine's profile


2422 posts in 2949 days

#6 posted 06-25-2011 03:45 PM

For insurance purposes, I take photos of my tools quite regularly, especially after a large or number of small purchases.

I have my manuals w serial numbers too, but they are in my shop, so if there was a fire, I would lose them. Photos are in the house.

-- Randy "You are judged as much by the questions you ask as the answers you give..."

View SnowyRiver's profile


51457 posts in 3503 days

#7 posted 06-27-2011 04:17 AM

I keep all purchase records and warranty info for all my tools. I also keep records of repairs and modifications in hanging folders in a file cabinet in my office.

-- Wayne - Plymouth MN

View peteg's profile


4298 posts in 2846 days

#8 posted 06-27-2011 10:06 AM

Two sides to this one magic man,
I always keep my speck’s info supplied & it is amazing how now n then you need to refer to a model # for parts etc & simple maintenance issues, also the reciept for the warranty expiry.
There is also the insurance angle if you have the misfortune to be “done over”, for this one I take regular photo montarges of my shop so I can at least produce a record of what was it my shed on a photo date.
Incidentally I do the same for my house, I have several collections of figurines & other valuables etc which I have all the “marks” recorded, some of these I have lodged with my broker along with a copy of the photos,
not a big issue to keep updated & can save a lot of potential hasasels if ….... ?
Good issue to raise

-- Pete G: If you always do what you always did you'll always get what you always got

View Ken90712's profile


17563 posts in 3212 days

#9 posted 08-04-2011 10:33 AM

I keep all the manuals & reciepts in a file folder in the shop, and have pics on a CD in the fire safe in the house for insurance policies.

-- Ken, "Everyday above ground is a good day!"

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